Academics Setup

Set up academic structures in TEAMS by organizing programs, subjects, and units of study to streamline application and enrollment processes.

Learn how to manage subjects, set subject status, allocate subjects and apply relevant result types and FEE-HELP options.

In this lesson, you'll explore how to set up AVETMISS settings for subjects to accurately capture and report essential data, including student enrolments, completions, and qualifications. Prior knowledge of AVETMISS reporting requirements is necessary to effectively use this feature.

The FEE-HELP option provides financial assistance or loans to students for their subject fees. To offer loans or use this feature, please watch the instructional video to gain the necessary knowledge.

The Subject Document screen allows you to link academic documents to specific subjects. Prior knowledge is essential before using this feature.

The LMS page enables you to configure subject-related information for students, which will be visible to them in the Subject portal. To create an LMS page, you need to follow two steps. However, if you are using this feature in the sysytem, then you will need to know how to do this. 

The system allows you to view the assessments of the subject along with relevant information. However, you cannot create an assessment using this option. Watch the video for more detailed information about this feature.

To select training packages from Training.gov.au (TGA), search by program or subject, filter results, and choose the relevant training package.

Learn how to manage Units of Study, including filtering, creating, and editing units to ensure efficient enrolment and course management.

Learn how to link subjects to units of study by accessing the Subjects Screen.

You will learn how to apply the FEE-HELP option to assist students with their study fees. The FEE-HELP feature allows students to receive financial loans for their unit of study, easing their payment burden.

Learn how to access the Document Screen, add academic documents to specific subjects, and upload them.

Learn how to access the Units of Study Assessment screen, view assessments you’ve added or created, and link or create new assessments through the Assessment screen under the Academic menu.

Learn how to configure LMS pages, add and manage content blocks, create, preview, and finalise an LMS page.

Learn how to set up and customise programs using the Program Entry Screen,guide you through entering essential details,create, manage, and update programs for enrolment, AVETMISS reporting, and PRISMS compliance.

The Program Subjects screen allows you to link subjects to the program created in the system. For that, you must go through the lesson to have precise knowledge.  

You can create and view intakes from the Program Intake screen. To use this feature, prior knowledge is required.

The Program Timetable screen is used to view allocated timetables for the program and create new ones. Basic knowledge of this feature is essential to use it effectively.

It is not mandatory to link the GTP to the program. Watch the video for more information.

This lesson ensures a clear understanding of the AVETMISS data requirements for VET reporting, helping users navigate, identify, and correct errors efficiently.

On the Purchasing Contract screen, you can add the details of the purchasing contract of the program. One must have prior knowledge about this feature before using it.

You can set up program-related information for students using the LMS Page option. To use this feature, watch the video to gain more knowledge.

The Program Document option allows you to add documents to the program. You must have a thorough understanding of this feature before using it.

To select training packages from Training.gov.au (TGA), search by program or subject, filter results, and choose the relevant training package.

Learn how to efficiently manage Group Task Planning (GTP) in TEAMS, including assigning group codes, bulk allocations, and creating diverse student groups for enhanced learning experiences.

Learn how to create, view, and manage Group Training Plans for organizing programs and intake dates

Learn how to set up and manage assessment tasks in TEAMS, including naming conventions, coding consistency, and linking assessments to subjects for efficient tracking of student progress.

Learn how to add, manage, and upload documents for assessments using the Assessment Entry Screen

Templates in TEAMS streamline the creation of emails, SMS, and reports for efficient and consistent communication.

Learn how to create and customise templates for emails, SMS messages, and reports in TEAMS. 

Learn to create, customize, and upload report templates in TEAMS. This guide covers essential steps for professional, efficient document formatting for offer letters, invoices, and academic records.

Learn how to select templates based on type, customise content with merge fields, and send emails to individuals or groups for streamlined communication.

Learn how to add SMS titles, set default senders, and use templates for targeted communication directly from the Student Dashboard or in bulk.

Campus Entry screen to enter essential information, and explore additional options via the burger menu for a comprehensive setup.

We will guide you through the process of adding or editing the campus address.

Learn how to link programs to your campus within the Campus Entry System.

Learn how to link a bank account to a campus by selecting the Bank Account option from the Campus Entry Screen.

Learn how to add new contacts, edit existing information, and delete contacts as needed.

Learn to use the Contact Log feature within TEAMS to record and track communications related to a campus, student, or agent.

Learn how to access the Document option from the burger menu and understand the layout of documents organized in a grid format in TEAMS.